How to start:
If you want to see the full functions of the software, follow these steps as the first thing you do in the software.
1) Add an employee
You can do this in two ways.
First way is go to Employees tab under Accounts section which you see on the left side of the landing page after login. Once you go to that section you will see a [ + ] mark on top left. You will understand how to add an employee.
Second way is to go to the Accounts tab under Accounts section which is on the left side of the landing page once you log in. So once you press the Accounts tab, you will see a [ + ] Button on the top left of the page. After you press it, you will get a form and in that form you will see Catogory section. Once you hover on it, you will see dropdown and go to [ Expenses accounts ] section and then you will see [ Employee costs ] option. Select it. Then you will be on the right path to add an employee.
2) Add a service
Once you log in , you are on the landing page and in that page look at the left side. you will see [ Services ] section under [ Accounts ]. Just click on it and then you will get a page. In that page just look left top. You will see a [ + ] button. Just click on it and then you are on the right path to create a service
3) Add a customer
Click Accounts tab under Accounts section which is on the left side of the landing page once you log in. So once you press the Accounts tab, you will see a [ + ] Button on the top left of the page. After you press it, you will get a form and in that form you will see Catogory section. Once you hover on it, you will see dropdown and go to [ Customer accounts ] section and then you will see [ Customers ] option. Select it. Then you will be on the right path to add a customer.
4) Add a supplier
Click Accounts tab under Accounts section which is on the left side of the landing page once you log in. So once you press the Accounts tab, you will see a [ + ] Button on the top left of the page. After you press it, you will get a form and in that form you will see Catogory section. Once you hover on it, you will see dropdown and go to [ Supplier accounts ] section and then you will see [ Suppliers ] option. Select it. Then you will be on the right path to add a Supplier.
Once you finish these steps. You are good to go with your own experiments on the software.
Special features of the software:
Can handle more than one company in the same software
Can create 3 user types per company. Those are owner, manager, basic user
Can create profoma invoices and convert them to invoices with a single button click
Can manage VAT in an advanced way in using the software
Can accept payments for invoices as instalments
Can manage employees in this software
You can create services assigned employees.So it will be used when creating salary slips for commission basis employees
You can create salary slips for both fixed salary and commission basis salaries
Some important point to understand:
When you print invoices , we use the due amount ( with VAT ) for calculations. but when you create the salary slip, we take the amount without VAT. So you will not need to worry about salary payment for commission basis employees. Example is like this : Assume that the employee A takes 50% commission from the incomes of his service. So his service has brought 100 AED per month. But it includes the VAT of 5%. So if you pay him 50 AED as the company. You do not get 50%. So what we do here is just calculate (100 - 5)*50%. So the employee A takes only 45 AED. Also as a company if you have made extra expenses before the income of that service, the calculatioin happens like this . ( 100 - 5 - extra expenses for that service )*50% . What extra expenses means. It is like this. When the employee A goes to do his service, you gave him a fuel allowance of 10 AED. It is an extra expense for this service. Also it is important to know how to add this expense to accounts. Otherwise the calculation will not happen correctly. You have one account for each employee called employee costs. Please do not add this kind of transactions to that account. because if you add these transactions to that account, it is wrong. You should debit the expenses for the same service account where you mark the income from that service. As a further clarification I will explain like this. An employee has more than one service linked to his account. So assume that the employee A has Service_1 and service_2 as the linked services. If the employee brings and income from service_1 , you should Credit that income to the service_1 account. Also If you spend any money for that service as a compnay, You should Debit that amount to the same service_1 account. But not the employee cost account of the employee A. If you paid a salary, paid an advanced payment, or a payment similar to that, then only you will mark it in the employee cost account related to the employee. Because when you create an employee , you create one account as employee cost for that employee and it is linked to that employee. But each employee has only one account under employee costs type.
It is important to know the concept of the service here. So I will explain little deeper. Example : There is an employee called Emp1. He has services Service1 and service2 . ( we can create many services assigned to one employee as we need. It is important when employee has different commission rates for different services. ) . Now think that we get an income from service1 . So what we do is , we should debit bank account and credit the service1 account( When you do this process, it will automatically become an invoice). Now assume that the company had paid 100 AED to employee for fuel or some expense when the employee was doing this deal. So You should mark that in the bank/petty cash and service1 account. but not in bank/petty cash and emp1 cost account. Because both company and employee has to take the responsibility of that expense according to the commission rate.
When you make invoice, you do not have to make 2 double entries in the accounts. all you have to do is crediting bank/cash and debiting the service account. Then you will have to select the customer. So you can link the customer to the invoice like that. But if you have not received the money for the invoice, you do not want to worry about payment recivable from customer account. because system will detect it. Do no need to Credit and Debit back incomes to Customer account.
if you make a payment voucher, you have to credit bank/cash . Then you have to credit the asset account or whatever you received. Then you will get a dropdown asking if this is a payment voucher. if you select yes , then you will have to select the supplier. So supplier will be linked to the voucher. You do not want to worry about the 2 double entries on the accounts.( Debiting and Crediting in the supplier account )
If you see All transactions , you will see invoices fully in detail. but if you see in accounts, you will not see the full invoice details. You will see only the values paid for invoices. But not the full detail of the invoice.
Please make sure to use this method on marking the trades related to VAT account. Otherwise you will have to pay the VAT 2 times to the government instead of claiming the VAT.
Assume that a customer buys something from you. Then you make an invoice. When you create an invoice, If you select VAT sales standard account, the VAT is marked there. But if that customer comes back and returns his purchase, what we have to mark it as a credit note. The system is open, So you can mark it. But when you mark that as a credit note , make sure you mark the VAT purchase standard account as VAT account. That is how you have to adjust the VAT using the system.
Same applies for suppliers. If you buy from a supplier, you have to make the VAT in VAT purchase standard. But if you return the items to the supplier back, you have to mark it in VAT sales standard.